To participate in the program delegates MUST be in Year 9, 10 or 11 (in the year of the visitation) plus representatives MUST live and/or attend school in Hawkesbury City. If you who meet this criteria you are welcome to apply for the HSCA Student Cultural Experience Program.
The family of Hawkesbury cultural experience delegates are required to host an inbound representataive if requested by HSCA.
Delegates selected as part of a Hawkesbury Student Cultural Experience Delegation will visit either Temple City in California or Kyotamba near Kyoto during September / October.
Prior to the delegate visit all representatives are required to attend sessions to prepare them for their experience of being a Cutlural Experience Representative. A session overview will be given to delegates and their parents at the first information session. The sessions will cover many aspects of the visit including international travel, living in another country and being an ambassador for your City. Additional sessions are held for delegates going to Japan covering Japanese language and culture. It is compulsory for ambassadors to attend their sessions, and on a couple of occasions a parent / guardian is also required to attend. Failure in attending sessions or completing tasks may result in representatives being withdrawn from the program.
Families are required to host an inbound delegate. Prior to host families being selected, representatives of HSCA will visit homes to discuss hosting an inbound student. HSCA provides advice and assistance to host families including a booklet with 'helpful hints' on hosting a representative.
2. Application / Selection Process - applications for 2020 will open on 3rd February 2020 and close on 21st February 2020.
3. Important dates
4. Commonly asked questions
Q—How much will it cost?
A—Ambassadors are responsible for their own costs. Due to ever changing airfares it is difficult to determine the exact costs. We estimate it will cost no more than $2000 - $2500 for the airfares and travel insurance. Other costs include, passport, gifts, personal spending money. During their visit the delegates will be taken on excursions by the sister city organisation who will cover the costs of these excursions including travel, entries and meals.
Q—I have concerns about hosting an inbound representative?
A—The HSCA Cultural Experience program is run by a team of volunteers. To facilitate the hosting of inbound representatives, HSCA require families of outbound delegates to home host an inbound representative. Prior to organising the hosting roster, representatives of HSCA will visit all the homes of our delegates to discuss both hosting and your childs participation in the program. At this time we can talk about any concerns you have. Occasionally HSCA will not ask a family to host because of a particular family circumstance.
Q—What country will my host representative come from?
A—If your child is going to Kyotamba, then you will host a delegate from Kyotamba; and if you child is going to Temple City, then you will host a delegate from Temple City.
Q—I have lots of questions about my child going overseas, and about hosting a representative. How can I get more information?
A— Hawkesbury Sister City Association holds an information night to provide more information and answer any questions parents or students may have about the exchange program.
ALL ARE WELCOME TO ATTEND - so if you are unsure if you want to apply, or you want to find out more about the program and meet some of the volunteers who run it come along.
HSCA recommends and strong encourages applicants and parents to come to the information evening.
5. Contact Details
If you want to get more information please checkout the Hawkesbury Sister City Association Inc FaceBook page.
You are also welcome to telephone or email the Association Secretary Bridget on 0425 232 413 or firstname.lastname@example.org; or Association President Nicole on 0415755089, email email@example.com; or any member of HSCA.
** All information is subject to change at any time **