STUDENT EXCHANGE-Hawkesbury Sister City Association
1. Participating in the Program
To participate in the program students MUST be in Year 9, 10 or 11 (in the year of the visitation) plus students MUST live and/or attend school in Hawkesbury City. All students who meet this criteria are welcome to apply for the HSCA Student Exchange Program.
The family of Hawkesbury exchange students are required to host an inbound exchange student if requested by HSCA.
Students selected as part of a Hawkesbury Student Exchange Delegation will visit either Temple City in California, USA during April/May or Kyotamba in Kyoto during September / October.
Prior to the student exchange visit all students are required to attend sessions to prepare them for their experience of being a Hawkesbury exchange student. A session overview will be given to students and their parents at the first information session. The sessions will cover many aspects of the visit including international travel, living in another country and being an ambassador for your City. Additional sessions are held for students going to Japan covering Japanese language and culture. It is compulsory for students to attend their sessions, and on a couple of occasions a parent / guardian is also required to attend. Failure in attending sessions or completing tasks may result in students being withdrawn from the program.
Families are required to host an inbound exchange student. Prior to host families being selected, representatives of HSCA will visit homes to discuss hosting an inbound exchange student. HSCA provides advice and assistance to host families including a booklet with 'helpful hints' on hosting an exchange student.
2. Important dates for the 2019 program
Tuesday 16th October 2018 - 7.00 to 8.30pm
'Informal' Hawkesbury Student Exchange Information Night
Come along for a chat with members of the HSCA Committee, past exchange students and host parents to find out a bit more about the exchange program. This 'informal' info session is designed to provide an opportunity to learn a bit more about the program and meet some of the people involved in running it. Attendance at this session is not compulsory, but highly recommended.
The Info Session is held prior to the close of applications so that students and parents have the opportunity to become more informed about the program prior to the selection process.
Venue - Stan Stevens Room, Deerubbin Centre, 300 George Street, Windsor
Tuesday, 30th October 2018
Applications for 2018 Hawkesbury student delegations close
Completed applications must be received by HSCA by this date and time. After close of applications HSCA will select between 20 and 30 students to go through to the pre-selection and interview process. Refer to 'Application / Selection Process' below for application form.
Saturday, 10th November 2018
Selected applicants will attend a pre-selection meeting.
Sunday, 11th November 2018
Interviews for 2019 Hawkesbury student delegations
All students who attend the pre-selection meeting will be interviewed by the section panel. Students will be advised of their individual interview time.
Wednesday, 21st November 2018 - 7 to 8.30pm
Session 1 student information sessions
It is compulsory for the exchange students and a parent / guardian to attend this information session. The info session will cover rules and regulations, information on student preparation sessions, and information on hosting inbound students. At the meeting students and parents are also required to provide the Association with a signed copy of the Code of Conduct and Participation Agreement. Dates for other sessions will be set so please bring your diary or calendar. Click here for rules and regulations.
April/May 2019 - visit by outbound Hawkesbury students to Temple City
Mid July to Mid August 2019 - visit by inbound Temple City and Kyotamba exchange students.
Mid September to Mid October 2019- visit by outbound Hawkesbury students to Kyotamba.
3. Application / Selection Process
4. Commonly asked questions
Q—How much will it cost?
A—Students are responsible for their own costs. Due to ever changing airfares it is difficult to determine the exact costs. For example, the airfare to Japan has recently decreased due to Jetstar operating between Sydney and Osaka, which is the closest airport to Kyotamba. The airfare to LA is also more competitive due to Virgin Airlines introducing a new service during 2009. Airfares to Japan range from $1000 to $1300 and to America from $1100 to $1600. Other costs include travel insurance, passport, gifts, personal spending money. During their visit the students will be taken on excursions by the sister city organisation who will cover the costs of these excursions including travel, entries and meals.
Q—I have concerns about hosting an inbound exchange student?
A—The HSCA Student Exchange program is run by a team of volunteers. To facilitate the hosting of inbound students HSCA require families of outbound exchange students to home host an inbound student. Prior to organising the hosting roster, representatives of HSCA will visit all the homes of our exchange students to discuss both hosting and your childs participation in the program. At this time we can talk about any concerns you have. Occasionally HSCA will not ask a family to host because of a particular family circumstance.
Q—What country will my host student come from?
A—If you child is going to Kyotamba, then you will host a student from Kyotamba; and if you child is going to Temple City, then you will host a student from Temple City.
Q—I have lots of questions about my child going overseas, and about hosting a student. How can I get more information?
A— Hawkesbury Sister City Association holds an information night to provide more information and answer any questions parents or students may have about the exchange program.
ALL ARE WELCOME TO ATTEND - so if you are unsure if you want to apply, or you want to find out more about the program and meet some of the volunteers who run it come along.
HSCA recommends and strong encourages students and parents to come to the information evening.
5. Contact Details
If you want to get more information please checkout the Hawkesbury Sister City Association Inc FaceBook page.
You are also welcome to telephone or email the Association Secretary Bridget on 0425 232 413 or email@example.com; or Association President Tina on 4573 2617, email firstname.lastname@example.org; or any member of HSCA.