To participate in the program students MUST be in Year 9, 10 or 11 (in the year of the visitation) plus students MUST live and/or attend school in Hawkesbury City. All students who meet this criteria are welcome to apply for the HSCA Student Exchange Program.
The family of Hawkesbury exchange students are required to host an inbound exchange student if requested by HSCA.
Students selected as part of a Hawkesbury Student Exchange Delegation will visit either Temple City in California, USA during April/May or Kyotamba in Kyoto during September / October.
Prior to the student exchange visit all students are required to attend sessions to prepare them for their experience of being a Hawkesbury exchange student. A session overview will be given to students and their parents at the first information session. The sessions will cover many aspects of the visit including international travel, living in another country and being an ambassador for your City. Additional sessions are held for students going to Japan covering Japanese language and culture. It is compulsory for students to attend their sessions, and on a couple of occasions a parent / guardian is also required to attend. Failure in attending sessions or completing tasks may result in students being withdrawn from the program.
Families are required to host an inbound exchange student. Prior to host families being selected, representatives of HSCA will visit homes to discuss hosting an inbound exchange student. HSCA provides advice and assistance to host families including a booklet with 'helpful hints' on hosting an exchange student.
2. Important dates for the 2019 program
Tuesday 2nd April - Wednesday 1st May
Hawkesbury students travel to Temple City, USA
This year's representatives are: Clare Adamson, Taylah Barbeitos, Katelyn Derwin, Archer Dunnicliff, Campbell Egan & Rose Ryan
Saturday 20th July - Sunday 18th August
Temple City Students are with us
Tuesday 23rd July - Saturday 17th August
Kyotamba Students are with us
Tuesday 17th September - Tuesday 20th October
Hawkesbury students travel to Kyotamba, Japan
This year's representatives are: Darcy Brown, Luka McKintosh, Samantha O'Brien, Holly Purcell, Odelle Simmons, Estelle Vigouroux.
3. Application / Selection Process - applications for 2020 will open in October 2019, dates TBA
4. Commonly asked questions
Q—How much will it cost?
A—Students are responsible for their own costs. Due to ever changing airfares it is difficult to determine the exact costs. Airfares to Japan range from $1000 to $1400 and to America from $1100 to $1600. Other costs include travel insurance, passport, gifts, personal spending money. During their visit the students will be taken on excursions by the sister city organisation who will cover the costs of these excursions including travel, entries and meals.
Q—I have concerns about hosting an inbound exchange student?
A—The HSCA Student Exchange program is run by a team of volunteers. To facilitate the hosting of inbound students HSCA require families of outbound exchange students to home host an inbound student. Prior to organising the hosting roster, representatives of HSCA will visit all the homes of our exchange students to discuss both hosting and your childs participation in the program. At this time we can talk about any concerns you have. Occasionally HSCA will not ask a family to host because of a particular family circumstance.
Q—What country will my host student come from?
A—If you child is going to Kyotamba, then you will host a student from Kyotamba; and if you child is going to Temple City, then you will host a student from Temple City.
Q—I have lots of questions about my child going overseas, and about hosting a student. How can I get more information?
A— Hawkesbury Sister City Association holds an information night to provide more information and answer any questions parents or students may have about the exchange program.
ALL ARE WELCOME TO ATTEND - so if you are unsure if you want to apply, or you want to find out more about the program and meet some of the volunteers who run it come along.
HSCA recommends and strong encourages students and parents to come to the information evening.
5. Contact Details
If you want to get more information please checkout the Hawkesbury Sister City Association Inc FaceBook page.
You are also welcome to telephone or email the Association Secretary Bridget on 0425 232 413 or email@example.com; or Association President Nicole on 0415755089, email firstname.lastname@example.org; or any member of HSCA.
** All information is subject to change at any time **